April 13, 2013 NCASC Board Meeting.... Rowan Museum..... Salisbury, NC
(Click here to download a copy of the minutes)
-Meeting was called to order by Rilley Fillius at 10:20 A.M.
-Roll was then taken by Madison Forsey. Those absent from the meeting were as follows: Andrea Phillips, LeAndra Barriage, Nelda Caddel, and Betsy Jones. Henery Foust, Imari McClean, and An Quigley arrived to the meeting later.
-Rilley Fillius then proceeded to welcome all new members to the Executive Board and Elliot Mathis spoke briefly about the history of the museum where the meeting was held and housekeeping rules.
-Minutes from the previous meeting on March 16th 2013 were read by Madison Forsey.
-Motion was made by Daron to amend the adjournment time of the previous meeting from 10:30 P.M. to 10:30 A.M. McCain Kerr seconded the motion. All were in favor and none were opposed or abstained. The motion was unanimously passed.
-Elliot Mathis then motioned to approve the minutes. Kristel Black seconded the motion. All were in favor. None opposed or abstained. The motion was unanimously passed.
-Elliot Mathis gave the board a member update saying that there were now 84 member schools. The board then reviewed their handouts, which stated the total revenue from school registration during the state convention as well as the total expenditures.
-The board officers then added a new bylaws and constitution sheets to their officer notebooks.
-Colby Cochran then reviewed the duties of each officer and offered to answer any questions they had about their positions, then went to each officer and asked them what they thought the purpose of their office was. He then proceeded to ask the members of the board what the differences were between being an officer on a state level as opposed to a school level.
-Colby Cochran then discussed procedure, protocol, discussions, and motions. He asked the president school to consider how they would like to handle all meetings and discussions to determine whether they should be formal or informal. Handouts were distributed with things to consider when hosting a meeting such as starting and ending times, snacks and lunches, physical set-up of the meeting room, attire etc. And reminded everyone to keep their name cards for voting purposes in the future.
-Colby Cochran then led a roundtable discussion about how each of the officers became involved in student council and what they would like to accomplish this year.
-The meeting was adjourned for a short break at 11:24 A.M. -The meeting was called to order at 11:39
-Standing reports were given. Riley Fillius, President, thanked Sun Valley. Jake Peede, President-Elect, commented on how smoothly the election processes went this year and said that next year he wants to make the district chair’s more of a moderator during the caucuses and pick students out of the crowd to ask questions. Kristel Black Vice President stated that she would like to continue on with things that Jake Peede had established last year and also wanted to look into partnering with a corporate sponsor to raise money for Victory Junction. Allis Gudmundsson, Second Vice President, said her school had started planning for the middle level workshop and had their speakers confirmed. Each of the district chairs stated that they had begun planning the district level workshops and two dates chosen.
-Dates for each district level workshop and the next executive board meeting are as follows: Westerns- Oct. 12th Easterns- Oct. 24th
Centrals- Oct. 24th Board Meeting- Nov. 16th at Terry Sanford High School
-Elliot Mathis reminded everyone that registration would be online again this year and that deadlines are now 4 weeks out from the scheduled date.
-Meeting was adjourned to break for lunch at 12:11 P.M.
-Meeting was called to order.
-Elliot Mathis discussed NASC and those on the board who are interested in going and how much it would cost. He then continued on to the State Convention congratulating Sun Valley and telling the board about the positive feedback he received from the advisor surveys.
-Josh Wall then discussed the state convention. He explained why hotels were used instead of host homes and gave different pros and pointers about the convention overall.
-Elliot Mathis stated a new bylaws sheet should have been passed out to everyone and stated that a lead speaker for Mars Hill had been chosen.
-Middle level workshop was then discussed
-Anne Quigley motioned to raise the Middle Level workshop fee from $55 to $65 and include a t-shirt. McCain Kerr seconded the motion. All were in favor and none abstained or opposed. The motion was unanimously passed.
-Elliot Mathis then said that information would be sent out soon about the officer retreat in August and that registration for new schools will go out after Mars Hill and will feature a box to say who recruited you.
-Riley Fillius presented her council’s idea for the 2013-2014 NCASC theme as “Super leaders, everyday heros.”
-Josh Wall motioned to make the 2013-2014 NCASC theme “Super leaders, everyday heros.” McCain Kerr seconded the motion. All were in favor and none abstained or opposed. The motion was unanimously passed.
-Jake Peede then presented his idea of having a winter formal, or semi-formal dance for NCASC members to attend to increase bonds between members.
-Motion was made by Daron Atkins to table the idea until the retreat in August. Kevin Hight seconded the motion. All were in favor and none abstained or opposed. The motion was unanimously passed.
-The issue of social media campaigning before and during the state convention was then discussed.
-Motion was made by Josh Wall to have the President-Elect draft a set of guidelines for social media use during campaigning, with strong suggestion that social media be banned. McCain Kerr seconded the motion. All were in favor and none opposed or abstained. The motion was unanimously passed.
-The topic of reshaping the districts was then discussed.
-Motion was made by Josh Wall to have the president create a committee to look into district alignment and submit a proposal at the next full board meeting. Kevin Hight seconded. All were in favor and none opposed or abstained. The motion was passed.
-It was also discussed that conventions be changed to a Friday, Saturday, Sunday schedule rather than a Saturday, Sunday, Monday schedule in order to avoid missing a full day of school.
-It was suggested that the election guidelines and rules be re-written in order to clarify them further.
-The meeting was adjourned at 1:55 P.M.
Respectfully submitted, Madison Forsey NCASC Executive Board Secretary